You may not be convinced to implement faxes into your business processes, as they seem ancient and inapplicable to modern business operations. And you are not entirely wrong – but just because fax machines have given way to digital faxing with online services such as Faxburner. It is a much more convenient and an easy alternative to regular fax machine communication.
Besides, today, faxing has many advantages, and if you are curious how your business can benefit from them, keep reading. In this article, you will find a list of 8 main reasons to use faxing today, ranging from its accessibility, high-security levels, and legal clearance to reduced paperwork, storage, and maintenance costs, among others. Let’s find out more!
Provides High-Security Levels
Faxing is a highly reliable and secure way to send important documents. It uses a dedicated line, which means that no other user will be able to intercept your fax messages. This can be very useful for businesses, especially those that need to protect their sensitive data from being accessed by competitors or cybercriminals.
Saves Your Business Time and Money
The number of people who still use regular fax machines today is really small. If not at all, most businesses use digital fax machines, which are more efficient and save time and money. Regular fax machines require you to purchase paper and toner for them. When you use digital fax machines, you only pay for incoming and outgoing calls – and these costs are almost negligible compared to the ones related to paper and toner replacement costs.
Legally Binding
Another reason why you should still use faxing in your business is because it has legal omissions by nature. If you send a document via email, it can be easily deleted or changed in the middle of the process. This will have no effect on whether the document is binding or not, but it can make things much more difficult for you if you need to prove the authenticity of the document later on. With faxing, you can easily back up your communications with your recipient and have proof that the message was sent and received successfully by both sides.
Reduces Paperwork, Storage, and Maintenance Costs
Faxing reduces paperwork, storage, and maintenance costs for your business operations. Paperless communication is much more efficient than paper-based one: it saves trees and natural resources, reduces clutter in your office environment, and is much more eco-friendly than traditional fax machines. Digital fax machines allow you to store documents online, so you can access them from anywhere, eliminating the need for additional storage solutions.
Legal Clearance
Faxes are still legal and acceptable as evidence in various courts and tribunals around the world. So if you want to provide proof of sending the document or contract to a client or a third party, you should use faxes instead of electronic copies of documents. They are much more reliable and can not be altered. However, there is nothing wrong with sending electronic copies either.
Easy To Use
A fax machine is extremely straightforward to use for the less technical-minded who want an easy solution to send documents securely. There is no need for a username or password. You just push a few buttons to send it to the recipient, and it’s done.
Simple Installation
A fax machine is easy to install and doesn’t require a computer. Simply plug it into a phone jack, turn the power on, and you’re ready to go! All you need to do then is dial the number you want to fax and send your document.
Faxes Are Important in Some Industries
Some industries still rely heavily on Faxes. Places where fax machines are used, include hospitals and law firms.
The medical industry is one of the most technologically advanced industries in the world. From scanning images and diagnosing illness to performing surgery, modern medicine has become a high-tech field that relies heavily on technology for its success. But faxing, which might be deemed old-fashioned by some, is still used in many hospitals. There are many reasons why faxing is still used in the medical industry, including patient privacy concerns.
Law firms send and receive a lot of sensitive information that needs to be safeguarded from the wrong people. It is not surprising, then, that many law firms still use fax machines for sending important documents. In some cases, faxes are required by law because they’re considered “signed” documents that cannot be altered after being sent.
In Conclusion
Fax machines have been around for a while, and it seems like they are not going anywhere anytime soon. If you need to send something that is confidential or delicate, then there is no better way than sending a fax. It’s more secure than email or cloud storage so that any document can be sent without the worry of hacking or data breaches.
